Email Writing Best Practices for Professionals
February 06, 2026
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Email remains the primary communication channel in business. Writing clear, professional emails is essential for career success.
Subject Line Best Practices
Your subject line determines whether your email gets opened. Be specific and action-oriented: "Q3 Budget Review - Action Required by Friday" is better than "Budget."
Email Structure
- Greeting: Match formality to your relationship with the recipient
- Purpose: State why you're writing in the first sentence
- Details: Provide necessary context concisely
- Action: Clearly state what you need and by when
- Closing: Thank them and sign off professionally
Tone Guidelines
Be professional but not stiff. Avoid excessive exclamation marks, ALL CAPS, and overly casual language. When in doubt, err on the side of formality.
Use our grammar checker to proofread important emails before sending.